In self-archiving (i.e. parallel publishing, green OA), researchers store their articles that have been published in a scientific journal (final draft versions) into their university’s a publication archive or some other open, national or international database, where the publications are openly accessible. According to the University of Eastern Finland’s publishing policy, the publications will be primarily published openly via self-archiving them in the university’s publication archive. When copyrights have been acknowledged, publications can be stored into the publication archives of other organisations and field of science-based archives. The University of Eastern Finland has been among the first Finnish universities who have given researchers the possibility to use an open, university-upheld publication archive. For researchers, the free of charge electronic UEF eRepository self-archiving archive has been put into operation in February 2017.

Publishing information registration form

Regarding self-archiving, it is good to achieve an agreement between the parties of a project even when the article is still unfinished. All authors must be asked permission, if the researcher wishes to self-archive a publication after the article has been published. Additionally, the publishing agreement made with the publisher must be followed, for it can state what type of self-archiving is allowed. The publishers’ policies and views on self-archiving can be verified in the Sherpa/Romeo service or the University of Helsinki’s list of Self-archiving policies of Finnish science publishers (only in Finnish). The publishers’ views on self-archiving can also be found on the Publication Forum.

80% of publishers accept self-archiving some version of an article. Most publishers have a so-called embargo time, during which the article is not allowed to be published for open online use. An embargo begins on the publishing day of the print or electronic journal. The time varies between publishers, but is normally between six and twelve months, sometimes even 48 months. Funders may also have conditions regarding how long an embargo lasts.

Self-archiving is a method used worldwide, and it is widely considered as a good way to actualise the principles of open science in a modern manner. The most important advantages of self-archiving are the increasing visibility and accessibility brought by the openness and the preservability within an electronic database. Self-archived publications in an open publication archive are online accessible for all and retrievable for search engines. The openness of the publications is shown scientifically to increase their impact and potential to be cited. Self-archiving guarantees long-time preservation in an electronic database.