Instructions for internship
Pro gradun tiivistelmä ja arvostelulomake
Jos pro gradu -tutkielma jätetään arvosteluun 1.8.2019 jälkeen, käytetään kauppatieteiden laitoksella seuraavia pro gradun tiivistelmä- ja arvostelulomakkeita:
Pro gradu -tutkielman tiivistelmälomake suomeksi
Jos pro gradu -tutkielma on jätetty arvosteluun ennen 1.8.2019, käytetään kauppatieteiden laitoksella seuraavia pro gradun tiivistelmä- ja arvostelulomakkeita:
Pro gradu -tutkielman tiivistelmälomake suomeksi
Master's Theses in the Faculty of Social Sciences and Business Studies
The Procedure Concerning the Evaluation of Master's Theses
How to submit a Master's thesis for examination: Instructions for students
When your Master's thesis is ready, originality verification needs to be performed on it. For this purpose, UEF currently uses the Turnitin plagiarism detection system. The Master's thesis is uploaded for originality verification via Moodle. This process is initiated by the main supervisor of your Master's thesis, who will ask you to upload your thesis to the Turnitin system available on the Moodle course, before submitting it for examination. Once a report from the plagiarism detection system is available and your Master's thesis has been established as complying with the practices of responsible conduct of research, you can submit your thesis for examination.
Master's thesis in the electronic form
The Master's thesis needs to be submitted for examination as a PDF/A file, enabling electronic archiving of the thesis and ensuring that the thesis remains in a readable format also in the future. You need to submit your Master's thesis as a single file, i.e. to include possible appendices in the same PDF/A file as the actual thesis. Assistance in how to create this file is available from Oppari. Instructions on how to create a PDF/A file in Microsoft Word are available also here >>
Thesis submission form
On the form, you are asked to give the following information about your Master's thesis:
- name of the Master's thesis
- was the Master's thesis written in collaboration with another author
- course code of the Master's thesis: this can be found in the Study Guide
- department/school you are completing the Master's thesis for
- your campus
- main supervisor of the Master's thesis
- degree of publicity of the Master's thesis in the library's publication system
The electronic form will automatically identify you on the basis of your UEFAD username. The link to the form is found in the end of this page. Please read all the instructions first.
Degree of publicity of the Master's thesis
The Master's thesis is a public academic thesis with two possible degrees of publicity. The Master's thesis may also be your first publication. When submitting your Master's thesis, you need to select the degree of publicity from two alternatives. Your thesis will be made electronically available either as
- as an academic thesis available at the campus library only or
- as an Open Access academic thesis.
The University of Eastern Finland is committed to the principles of open science and recommends that all Master's theses be published as Open Access publications. Publishing the Master's thesis as an academic thesis available at the campus libraries only is acceptable for a justified reasons only.
Computers for viewing Master's theses available at the campus libraries
Each campus library of the University of Eastern Finland has a computer that provides access to Master's theses that are not available freely in the internet. On these computers, it is possible to take print-outs of theses. This service is subject to a separate fee. All digital copying of theses (available at the campus libraries only) - including copying them on a USB drive or forwarding them as an attachment - is forbidden.
Open Access theses
Theses available freely in the internet can be downloaded on a personal computer or tablet for offline use. Openly accessible theses can also be printed out. Further information on Open Access publishing is available, e.g. on the library's Open Access -website. By selecting Open Access publishing, you participate in promoting open science.
Master's thesis written in collaboration with another author
If the Master's thesis has been written in collaboration with another author, give the email address of the co-author on the form. After you have submitted the form, the co-author will receive a request of approval to his/her email. The Master's thesis will proceed to examination only if the co-author approves its submission for examination. This is also why it is important to carefully write the details of the co-author.
What is the examination process of the Master's thesis like?
After you have submitted your Master's thesis will begin after a second examiner has been appointed for the thesis. The first examiner is usually the main supervisor. You will receive an email notification when the examination process has been started. The examiners can access your Master's thesis directly via the system. When the head of the department/school has officially appointed the examiners, the student and the examiners will be notified of the matter by email.
The examiners are required to issue their written statements in one month of their appointment. The above mentioned deadline does not apply to periods when no teaching is organised in accordance with the Rector's decision, nor to the period from 15 June to 15 August. When he examiners' statements are received by the relevant official, he/she will email the statements to the student in order for the student for commenting. The student is required to express his/her opinion regarding the examiners' statements in two weeks' time.
If the student approves the statements and the proposed grade, the head of the department/school can make a decision on the grade without any delay. if the student is dissatisfied with the proposed grade and wishes to correct the thesis, he/she needs to suspend the Master's thesis process and re-submit the thesis for evaluation provided that at least sections of it have been re-written. It is possible to suspend then process only once.
The examination process of the Master's thesis ends when the head of the department/school has graded the thesis. The decision is sent for the information of the student, and the Master's thesis is entered in the study register. Information on the approval of the Master's thesis and a PDF version of it are automatically sent to the library, where it will be made available in accordance with the degree of publicity you have selected. (NB: Only approved Master's theses are sent to the library for processing.)
Thesis submission form
Log in to the form by using your UEF username and password.
As from January 1st, 2017, this form will be used by the Faculty of Social Sciences and Business Studies only. Master's theses completed for other faculties continue to be submitted for examination in accordance with the existing instructions.
After the student has completed all the required studies for the degree (study modules and theses) he/she may apply for the degree certificate by using an application form. NB! At the moment the degree certificate application must be returned to amanuensis by email. No signature is required in the application.
The form should be returned to the amanuensis or the secretary of the department. With the degree certificate the student also receive Diploma Supplement and transcript of academic records.
Delivery time for the certificate is three (3) weeks from the point when the last study performance has been registered or from the date the application has been returned.
NB! In rush hour, e.g. at the end of the autumn and spring terms, the delivery time may be longer.
Transcript of academic records
Transcript of academic records is an official document issued by the university. The transcript includes information on e.g. completed and recognised study modules, completed study modules as well as grades given.
How can I make sure that I get my degree certificate in time?
Many students submit their applications for degree certificates at the end of either the spring semester or the autumn semester, which is why getting your degree certificate during these busy periods at the end of a semester may take longer than three (3) weeks.
To make sure that you get your degree certificate in time, please follow these deadlines:
- to graduate in spring semester, submit your Master's thesis no later than 30.4..; submit your degree certificate application form no later than 31.5.
- to graduate in autumn semester, submit your Master's thesis no later than 31.10.; submit your degree certificate application form no later than 30.11.
Please note: You can graduate any time during the academic year and the Faculty gives out degree certificates throughout the year. These deadlines are only in place to make sure that students who want to graduate within a specific semester are able to do so.
The degree certificate will be dated either on the arrival date of the degree certificate application, or the date of registration for the last completed course (for example, the Master's thesis) in WebOodi.
Join the UEF Alumni & friends network! Through the network, you can stay up-to-date with internship/work opportunities and other possibilities for collaboration, receive the UEF Bulletin and network with other alumni and experts from a variety of fields.
If you are interested in working at the University of Eastern Finland, you can read more about us as an employer and find open positions at: http://www.uef.fi/en/web/guest/uef/uef-as-an-employer
After completing your Master's degree, you have the chance to apply to UEF Doctoral School.