Publishing your dissertation

After your faculty has given you permission to defend the dissertation, you may publish it. The dissertations are usually published both in print and electronically. The University of Eastern Finland and many research centres have publications series, which publish doctoral dissertations. The University of Eastern Finland publication series have sub-series for dissertations.  You have to follow publishing instructions of your own sub-series. More information about e-publishing on webpages of the library.

The dissertation must be published at least 10 days before the public examination. It is up to the candidate to make sure that the dissertation is available for viewing at the University Library by the deadline. It is not necessary to have the dissertation printed.

1. After the faculty has given the doctoral candidate permission for public examination, the doctoral dissertation can be published.

2. The doctoral student is responsible for preparing the dissertation for publication. The editor-in-chief decides on the layout of the text. The doctoral student also takes care of the layout in practice. It is recommended to use the layout template from the beginning of the dissertation writing process.

3. As the author, the doctoral student is responsible for acquiring copyrights and publication rights for the articles and other materials in the dissertation. An article-based dissertation is published in full only if the original article publishers have given their written consent to republish the articles in the university’s publication series. If the publisher does not have an form for that, you can find a template for applying reprint permissions on the webpages of the library. The permission for reprinting must be announced on a separate page at the beginning of each article, in the table of contents and after other possible indexes. E.g. ’Printed with the kind permission of [publisher’s name]’

4. The doctoral student applies for publication permission from the publication series’ editor. After receiving the publication permission, the student signs a publication contract with the editor-in-chief.

5. The doctoral student or the editor (depending on the faculty) requests an ISBN code for the dissertation from by using the web-form.

6. The doctoral student gives the dissertation subject headings that describe the content and, if necessary, classification with the assistance of the library either by email or by booking an appointment with the discipline-specific information specialist.

7. The doctoral student manages the printing of the dissertation.

 8. The doctoral student checks the proof version. A proof must always be printed before the thesis is published. The editor-in-chief gives printing permission.

9. The doctoral student sees to the printing and distribution of the dissertation. The print run contains: exchange copies, copies for the library collections, free copies, copies distributed to the university community, an archive copy and copies for sale. The custom has been to send the dissertation to the Rector of the student’s home campus, the Dean of the Faculty and the Professor of the student’s subject. Copies of the dissertation are sent to the opponent and the Custos well before the public examination. The library will forward the exchange copies funded by the university to its exchange partners and incorporates them into its collections. The library is also responsible for selling the dissertation and determines the price.

10. The doctoral student must take the dissertation to the library of his/her home campus at least ten days before the public examination.