How to apply

During the academic year 2019-2020, the deadlines for applications are 31 August 2019, 31 October 2019 and 30 April 2020.

The online application form is in Studyinfo-service.

Make sure that you have all the necessary attachments at your disposal before you fill in the application form. Your application must include the following documents:

  •  A copy of the basic university degree certificate, and other documents which may affect the granting of a study right
  • A transcript of earlier academic records
  • A preliminary research plan approved by the main supervisor
  • Written consent of at least two supervisors (for example consent sent by e-mail)
  • Documents verifying the applicants English language skills

A doctoral study right is granted as a result of an application in which the applicant suggests supervisors and makes a research plan. Study right to doctoral studies in Finland does not include scholarship or funding. Funding has to be applied for from various sources separately.

Application procedure

1. The prospective doctoral student studies the instructions, study requirements and guidelines concerning the doctoral programme issued by the university, the faculty and the programme.

2. The prospective doctoral student discusses the possibility to pursue doctoral studies in the department or school with the potential supervisor(s) or with the coordinator/head of the doctoral programme.

3. The prospective doctoral student discusses the research topic, doctoral studies and their completion, as well as other supervisors with the future main supervisor. Each doctoral student must have at least two supervisors. The prospective doctoral student and the supervisors must negotiate and agree on responsibilities and commitment to supervising the student's research project. The supervisors must give their written consent on the application form. The prospective doctoral student draws up a preliminary research plan. The doctoral student must indicate in the application the doctoral programme for which the student is applying the right to study.

4. The prospective doctoral student applies for the right to pursue doctoral studies using an electronic form in Studyinfo.fi.

5. The application for pursuing doctoral studies is processed by the relevant doctoral programme.

6.  The faculty decides whether the right to pursue doctoral studies should be granted on the basis of a proposal made by the doctoral programme. When the right to study is granted, the faculty decides on any supplementary studies required, confirms the research topic, appoints the supervisors and approves the research plan and the personal doctoral study plans. The faculty communicates its decision to the applicant, the supervisors, the Student and Learning Services and the doctoral programme in question. Similarly, negative decisions and their justifications are communicated to the applicant, the supervisors and the doctoral programme. In addition, the applicant is provided with instructions on how to appeal the decision (see below).

7. After having been granted the right to pursue doctoral studies, the student immediately registers as a doctoral student (see below).

8. Doctoral student must submit a personal doctoral study plan to the faculty's Student and Learning Serives within 3 months after receiving the study right.

Decision Appeals

Any applicant who is dissatisfied with the student selections may apply for a written rectification from the Board of Appeal of the University of Eastern Finland. The deadline for making the request for rectification is fourteen (14) days after the applicant has been notified of the decision. The request for rectification must be addressed to the Board of Appeal and delivered to the Registry Office of the University of Eastern Finland within the prescribed deadline. If the request for rectification is delivered after fourteen days, it will not be investigated.

 

Accepting the Study Right and Registration

According to the one-place-per-student provision, a student may accept only one study place per academic year in a degree programme leading to a higher education degree.   In practice, this means that a student accepted to a doctoral programme is required to notify the university of whether he or she will accept the offered study place or not. This notification should be made by filling out and returning a form that is included in the university's letter of acceptance. A student accepted to a doctoral programme is required to return the form to the university's Admissions Office by the deadline indicated. If the student fails to return the form by the deadline, he or she will lose the study place. A new study place can be obtained by re-applying for admission only.

New doctoral students must accept the study right and then register as a student in the university's Student Services. You can find instructions for registration in Kamu.  Registration for the next academic year must be completed before 15 September through a student information system WebOodi, e-mail or phone (p. +358 29 445 8900). Please note that in order to maintain your study right you must register to the university each year.

A student who fails to register annually during the registration period will be removed from the university registers and he or she will need to re-apply for admission as a student using a separate form. The student will also be charged a re-registration fee.