Arrangements relating to public examinations of doctoral dissertations

The opponent, the custos and the doctoral candidate participate in the public examination either physically on campus or via the videoconferencing link. Public examinations are recommended to be organised online.


Practical instructions:

  • The doctoral candidate makes sure that the doctoral dissertation is on public display, as a link to the electronic publication or as a printed copy in the library, 10 days before the public examination. The library provides remote support for putting the electronic version on public display.
  • The audience must be notified, in advance, of how they can follow the public examination. A link to the live streamed event must be made available in a clear manner. The link must also be sent to the university’s Communications and Media Relations well in advance of the event, so that it can be included in the doctoral dissertation press release on the university’s website.
  • At the end of the public examination, the audience can pose questions to the custos, if they have any remarks on the dissertation. In the case of a videoconference, possible questions from the audience can be taken via a chat function.
  • Coffee for the audience and the post-doctoral party, karonkka, are not part of the official public examination, and the decision on how to organise these is up to the doctoral candidate. The university facilities cannot be used for gatherings larger than 20 people on Joensuu campus and 50 people on Kuopio campus.

Alternative ways for carrying out public examinations of doctoral dissertations

  1. All participants (doctoral candidate, the custos and the opponent) are online
    • The doctoral candidate, the custos and the opponent participate in the public examination via the Lifesize Cloud service (either from their home or from the university's facilities, e.g. their own office).
    • Live stream requires permission from the parties concerned (i.e. from the doctoral candidate, the custos and the opponent). The event is streamed live via the Lifesize Live service (max. 1,000 participants) that has a chat function.
    • When preparing for an  online public examination, please fill in the form. Link to the form.
  2. Public examinations held on campus

Public examination can be organized on campus  in two alternative ways:

  1. In an auditorium, while observing the 20-person restriction on gatherings on Joensuu campus the 50-person restriction on gatherings on Kuopio campus, with the opponent participating online. The doctoral candidate and the custos participate in an auditorium that is videoconference-enabled, and the custos participates via the LifeSize Cloud service.
  2. The doctoral candidate, custos, opponent and invited guests participate in a videoconferece-enabled auditorium while observing the 20-person restriction on gatherings on Joensuu campus and the 50-person restriction on gatherings on Kuopio campus.

 

Practical instructions:

  • The capacity of the auditorium and the required safety distances limit the maximum number of people that can be permitted in the auditorium. The size of gatherings is always limited to 20 people on the Joensuu Campus and to 50 people on the Kuopio Campus until the end of 2020.
  • It is recommended that only the invited guests are present in the public examination, and will be seated on marked places. It is recommended that the other participants than invited guests will follow the public examination outside the University.
  • Information about the number of people that can be permitted in the auditorium must be given to the doctoral candidate and custos upon booking the auditorium.
  • The doctoral dissertation press release is recommended only to contain only a link to the live stream, i.e. no auditorium information. If auditorium information is given in the press release, the press release should also state that the number of people permitted in the auditorium is limited. Other general coronavirus-related guidelines should also be included: no coming to the campus if one has symptoms, people belonging in a medical risk group are recommended not to come to the campus, and close contacts should be avoided.
  • Due to the exceptional situation caused by COVID-19, contact information will be collected from everyone participating in the university’s public examinations of doctoral dissertations held on campus.
  • The faculty decides how people entering the auditorium are counted and their contact information collected on the door before the public examination begins.
  • Masks (provided by the university) are recommended to be worn by everyone present
  • University strongly suggests that people in the risk groups follow the public examination in the live stream and won’t come to the campus.
  • It is recommended that the other participants than invited guests will follow the public examination online.
  • Live stream requires permission from the parties concerned (i.e. from the doctoral candidate, the custos and the opponent). Streaming is done via Lifesize Live. When preparing for an online public examination, please fill in the form (Link to the form).

Videoconference-enabled auditoriums suitable for public examinations of doctoral dissertations:

  • Joensuu: AU100, E100, M100, N100, C2, AT100
  • Kuopio: MS300, MS301, MS302, MD100, SN200, SN201, CA101         

In technical issues, always contact the IT Service Desk (servicedesk@uef.fi).